9. Personnel Policy
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NSPL personnel are expected to abide by the Personnel Policies and Procedures for the Town of New Salem which was approved by public hearing in October, 2006. Furthermore, duty responsibilities for the library director and circulation librarian are outlined in this document and all paid personnel are expected to abide by the duties outlined in this section.
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Library Director: Is responsible for all administrative work involving the direction of the following duties which represent a broad range of public library functions. Library Director is currently in a salaried position with expected work to be related to the number of hours the library is open to the public and other work that is needed to complete weekly responsibilities.
a. Plan and supervises the operation of the library, working with the Board of Library Trustees to develop and keep current all library policies, goals and objectives
b. Develop annual operating budget for approval by the Trustee Board; presents budget for consideration of town officials; administers appropriations approved by Town Meeting
c. Applies for grants; implements and administers grant funds
d. Directs all personnel operations at the public library
e. Oversees all library functions. The Director ensures that library services meet the needs of the community as well as all federal, state and local regulations.
f. Directs the development and maintenance of the library’s collection of materials
g. Prepares statistical reports on library service for the New Salem Select Board and state boards
h. Promotes library services to the community by utilizing effective public relations techniques and media to publicize events and activities
i. Attends regional, state and national meetings and conventions; serves on professional councils and committees
j. Represents the library at meetings of Finance Committee, Board of Selectmen and Town Meetings
k. Attends to the physical needs of the library building and grounds
l. Performs related work as required.
Desired Qualifications: Basic Knowledge and Experience:
The library director must possess a BA / BS degree; Massachusetts Library Certification; Basic Library Techniques
The Library Director must possess thorough knowledge of the principles of library science, organization and functions; thorough knowledge of library administration including fundamentals and budgeting; ability to analyze and solve problems; excellent oral and written communication skills; ability to establish and maintain effective working relationships with superiors, subordinates, associates, officials and the general public. Computer skills are essential.
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Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must occasionally lift and / or move up to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
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Library Technician: The library technician is responsible for clerical work involving library support and services to patrons. The following duties are expected to be performed by the library technician:
a. Performs all circulation desk duties using computerized system
b. Performs all opening / closing procedures in work area / public area
c. Operates a variety of standard office and library machines
d. Handles routine complaints and phone services as well as circulation desk
e. Performs a variety of support assignments as instructed by the Director
f. Performs basic reference work
g. Assists patrons in locating materials through CWMARS or ILL
h. Catalogs materials for circulation
i. Carries out interlibrary loan procedures for incoming and outgoing materials
j. Prepares, withdraws, shelves and repairs materials
k. Assists patrons in the operation of all electronic devices which are available for public use
l. Assists in maintaining the library, including light cleaning
m .Maintains book displays
n. Registers new patrons
o. Collects and records fees, fines and donations
p. Monitors use of the library
q. Records patrons usage statistics
Desired Qualifications / Basic Knowledge and Experience:
Completion of high school education and previous work experience indicative of ability to work independently on support staff functions which require diverse skills.
The Library Technician must be able to provide friendly, high quality patron service; must pay attention to detail; must understand and follow written and oral directions; must be able to type and input computer data and must be able to maintain effective working relationships with superior, associated, and the general public. They must have a willingness to learn new library procedures and be computer literate. They must have a commitment to ongoing professional development and dependability.
Physical Requirements:
The Library Technician must be able to sustain constant light to moderate physical effort required in performing duties. They must be able to walk and stand for extended periods; place books on shelves or varying height (frequently bending, kneeling, squatting or reaching to do so), lift boxes up to 30 lbs. and use office machines.
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Circulation Librarian: The circulation librarian is responsible for clerical work involving library support and services to patrons. The following duties are expected to be performed by the circulation librarian:
a. Performs all circulation desk duties using computerized system
b. Performs all opening / closing procedures in work area / public area
c. Operates a variety of standard office and library machines
d. Handles routine complaints and phone services as well as circulation desk
e. Notifies patrons about reserved materials
f. Performs basic reference work
g. Assists patrons in locating materials through CWMARS or ILL
h. Catalogs materials for circulation
i. Carries out interlibrary loan procedures for incoming and outgoing materials
j. Prepares, withdraws, shelves and repairs materials
k. Assists patrons in the operation of all electronic devices which are available for public use.
l. Answers directional, policy and procedural questions of the library patrons
m. Oversees the work of other staff and volunteers
n .Maintains book displays
o. Registers new patrons
p. Collects and records fees, fines and donations
q. Monitors use of the library
r. Records patrons usage statistics
Desired Qualifications / Basic Knowledge and Experience:
Completion of high school education and previous work experience indicative of ability to work independently on support staff functions which require diverse skills.
The Circulation Librarian must be able to provide friendly, high quality patron service; must pay attention to detail; must understand and follow written and oral directions; must be able to type and input computer data and must be able to maintain effective working relationships with superior, associated, and the general public. They must have a willingness to learn new library procedures and be computer literate. They must have a commitment to ongoing professional development and dependability.
Physical Requirements:
The Circulation Librarian must be able to sustain constant light to moderate physical effort required in performing duties. They must be able to walk and stand for extended periods; place books on shelves or varying height (frequently bending, kneeling, squatting or reaching to do so), lift boxes up to 30 lbs. and use office machines.